This article will go over the important information shown in an employee's checkout report as well as some explanation on what the numbers mean.
1.) Make sure the employee you are running the checkout report has no open tabs and has edited all of their credit card tips through the "Edit Tips" function (Usually found in the functions screen but can also be present on the right or top side of the screen)
2.) Navigate to the functions screen and select "Reports". Then select "Checkout Report"
3.) Select the options you want in the next window. For the easiest use, select "Employee" and make sure the "Date" is for the business day you want to run the report for. If the employee has worked multiple shifts in one day, you can instead select the "Time Card" button and pick out the specific shift for the report and press "OK"
4.) With the report on screen, scroll down to the "Payment Summary" section. The row we want to pay attention to is the Net Cash section. This will be the amount of money that the server/bartender owes the business at the end of their shift (If the number is positive, then the employee pays out the business, if the number is negative, then the business pays out the employee)
Other notable rows in the report:
Gross Cash - amount of cash transactions closed out by the employee
Paid Outs - if the employee has had any paid outs ran for their shift, the most notable use case for this is if they are carrying a large amount of cash and they drop a portion of the cash into the safe for the business
CC Tip Fee - Any deductions that are taken out of CC tips (by default this is always set to 0 unless specified otherwise)
Tips/Grats Paid Out - The amount of CC tips and Gratuities the employee received
The formula to calculate Net Cash is as follows:
Gross Cash - Paid Outs - CC Tip Fee - Tips/Grats Paid Out = Net Cash